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Privacy policy - How we use your data

Important Information
This Privacy Notice aims to give you information on how we collect and process your personal data using this website, including any data you may provide through this website when you purchase a product or otherwise interact with us.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this Privacy Notice together with any other Privacy Notice or Fair Processing Notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are truly aware of how and why we are using your data. This Privacy Notice supplements the other notices and is not intended to override them.
Who we are
The Finchley Clinic is a company registered in England and Wales (company number 05008069 ) with a registered office at Athins and Co, 173 Ballards Lane, London N3 1LP
When you use our services, you’ll share some information with us. We want to be upfront about the information we collect, how we use it, who we share it with and the choices we give you to control, access and update your information. For the purposes of data protection legislation, we are the data controller of your personal data.
Please read this privacy policy carefully in conjunction with our Cookie Policy.
Mark Lester will be responsible for overseeing questions in relation to this Privacy Notice. If you have any comments, questions or requests regarding this privacy policy please address contact Mark Lester via email at privacy@thefinchleyclinic.com
The Personal Information We Collect and Use
Information collected by us
If you have registered with us, ordered items from us, we will have your email address, telephone number, postal address and the method you chose to make your purchase with. We also collect information about how you use our services, such as the types of content you view or engage with or the frequency and duration of your activities. In addition, our servers, logs, and other technologies automatically collect certain information (see below) to help us administer, protect, and improve our services; analyse usage: and improve users' experience. We share personal information with others only as described in this policy, or when we believe that the law permits or requires it.
Information we collect automatically
Cookies: We may use cookies and other technologies such as web beacons, web storage and unique advertising identifiers to collect information about your activity, browser and device. This data helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually. If you prefer, you can remove or reject browser cookies through the settings on your browser or device. However, rejecting or removing cookies could affect the availability and functionality of our services. For further information on our use of cookies, please see our Cookie Policy. Device information: We may also collect information about your device each time you use a site. If you have an account with us, we may collect information from or about the computers, phones or other devices where you log into our services. We may associate the information we collect from your different devices, which helps us provide consistent services across your devices. Here are some examples of the device information that we collect:
  • Attributes such as the operating system and hardware version.
  • Browser type and IP address
Log information: We also collect log information when you use our website. That information includes, among other things:
  • Details about how you've engaged with us.
  • Device information, such as web browser type and language.
  • Access times.
  • Pages viewed.
  • IP address.
  • Identifiers associated with cookies or other technologies that may uniquely identify your device or browser.
  • Pages you visit before or after navigating to our website.
How we use your personal information
We use your information in several different ways. The table below set this out in detail, showing what we do, and why we do it.
Category of personal data
Purpose for processing
Legal basis under the GDPR
Name and contact details
Deliver your purchase to you
Performance of a contract
 
Send you service messages by email or text, such as order updates
Consent
 
Send you service messages by email or text, such as order updates
Consent
 
Fraud prevention and detection
Legal obligation
 
Showing you The Finchley Clinic adverts as you browse the web
Consent
 
In case of product recall
Legal obligation
 
 
 
Date of birth information
Providing advice / Fraud prevention and detection
Legal obligation
 
 
 
Payment information (we don't store this information)
Take payment and give refunds
Performance of a contract
 
Fraud prevention and detection
Legal obligation
 
 
 
Contact history with The Finchley Clinic e.g. Over the phone, email or on social media
Provide customer service and support
Performance of a contract
 
Train our staff
Legitimate interest
 
 
 
Information about your phone or laptop, and how you use our website and app
Improve our website and set default options for you (such as language and currency)
Legitimate interest
 
Fraud prevention and detection
Legal obligation
Who we share your personal information with
We share your data with the following categories of companies as an essential part of being able to provide our services to you: Companies that get your order to you, such as payment service providers, warehouses, order packers, and delivery companies.
Newsletters:

We send an occasional email newsletter to customers who created an account prior to 25th May 2018 with product information, special offers and news of sale items who have not unsubscribed. We consider this to be within our legitimate interest and have provided an easy opt out for those who wish to unsubscribe on every communication. We have and always will honour unsubscribe requests immediately. We would also like to stress that we never have and never will sell or share your email address to third parties (subject to "Who we share your personal information with" above.

How long your personal information will be kept
We will hold on to your information for as long as you have your account, or as long as is needed to be able to provide the services to you, or (in the case of any contact you may have with our Customer Care team) for as long as is necessary to provide support­ related reporting and trend analysis only. If reasonably necessary or required to meet legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions, we may also keep hold of some of your information as required, even after you have closed your account, or it is no longer needed to provide the services to you.
Transfer of Your Information Out of the European Economic Area (EEA)
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is attached to it by ensuring at least one of the following safeguards is implemented:
Where we use certain service providers, we may use specific countries approved by the European Commission which give personal data the same protection it has in Europe.
Where we use service providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.
Job Applicants, Current and Former The Finchley Clinic Employees
All the information you provide will only be used for progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the EEA. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
How long your personal information will be kept
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. Therefore, if you unsuccessfully apply for a role with us, we will delete or anonymise your personal information once we have communicated this to you. There may be circumstances in which we will retain your data for a future opportunity and if this is the case, we will seek your express consent beforehand.
The information we ask for is used to assess your suitability for employment. You don't have to provide what we ask for, but it might affect your application if you don't.
Within the application stage, if you use our online application system, we don’t have anything like this this will be collected by [data processor] a data processor on our behalf. We ask for your personal details including name and contact details. We also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all this information.
You will be asked to provide equal opportunities information. This is not mandatory information - if you do not provide it, it will not affect your application. Any information you do provide will be used only to produce and monitor equal opportunities statistics.
If we make you a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre­ employment checks to progress to a final offer. We are required to confirm the identity of our employees, their right to work in the United Kingdom and seek assurances as to their trustworthiness, integrity and reliability.
We, therefore, use your information in several different ways. The table below set this out in detail, showing what we do, and why we do it.
Category of personal data
Purpose for processing
Legal basis under the GDPR
Name and contact details
Application process
Performance of a contract
 
Application process
Performance of a contract
 
Contact applicants to progress application
Performance of a contract
 
Where you’ve given us permission, to provide you with job’s
Where you’ve given us permission, to provide you with job’s
 
 
 
Previous employment history, references, educational history
Assess suitability for the role
Performance of a contract
 
 
 
Gender, ethnicity, religion and nationality
Assess suitability for the role
Legal obligation
 
 
 
Passport/visa details
Confirm identity and right to work in the United Kingdom
Legal obligation
 
 
 
Health and disabilitys
To make any required adjustments
Consent
 
Establish fitness to work
Legal obligation
 
Provide health & safety, first aid assistance, emergency evacuation, hazard risk assessment, accident monitoring
Vital interests
 
 
 
Criminal records relating to unspent convictions
Assess suitability for the role
Consent
 
 
 
Annual leave and sick leave detailss
To ensure the performance of contractual obligations
Performance of a contract
 
 
 
Performance details
Maintain staff records
Performance of a contract
 
 
 
Emergency contact details
In case of emergency to contact next of kin
Vital interests
 
 
 
Banking information
Payroll purposes
Performance of a contract
 
 
 
National insurance number and tax information
Ensure national insurance contributions and tax contributions are properly recorded
Performance of a contract
 
 
 
Pension details
Payroll purposes
Performance of a contract

 

Keeping Your Personal Information Secure

 

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from ‘Get Safe Online’ on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org,. ‘Get Safe Online’ is supported by HM Government and leading businesses.
How to Complain
We hope that we can resolve any query or concern you raise about our use of your information. If you are not happy with how The Finchley Clinic manages your personal data, you have the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/.
Changes to This Privacy Notice
This page (version 4) was published on Wednesday 16th May 2018 06:40 and last updated on Wednesday 30th May 2018 07:29.
Any changes we make to this notice will be posted on this page.
How To Contact Us
If you wish to contact us please send an email to privacy@thefinchleyclinic.com